Budget Requests

Budgets change. Costs come in higher than expected, scope grows, or market conditions shift. When a budget line needs to be adjusted, GreenVee provides a formal process: the Budget Request.

What a Budget Request is

A Budget Request is a structured record that documents a proposed change to a Budget allocation. It captures the ask, the justification, and the decision — creating an audit trail of why a budget changed.

Field	What it means
Description	The reason for the request — what changed and why more (or less) budget is needed
Requested Value	The new budget value being asked for
Requested Date	When the request was submitted
Answered Date	When a decision was made
State	The current status of the request: Open, Approved, Rejected, or Withdrawn

The approval flow

Budget Requests follow a simple lifecycle. The exact steps depend on your organization’s process, but the typical flow is:

1. A team member identifies a need. The current budget is insufficient (or can be reduced). They create a Budget Request, enter the requested value, and describe the reason. It starts in the Open state.

2. A decision-maker reviews the request. This might be a project sponsor, finance controller, or portfolio manager. They evaluate the justification against available funds.

3. The request is approved, rejected, or withdrawn. The State is updated and the Answered Date is recorded. If Approved, the corresponding Budget is updated to reflect the new allocation. If Rejected, the original budget stands and the team works within the existing limits. A requester can also mark their own request Withdrawn if it’s no longer needed.

The Budget Request remains on record regardless of outcome. Rejected and withdrawn requests are just as useful as approved ones — they show what was asked for and why it didn’t go through.

Note

Budget Requests have their own dedicated form in GreenVee. While the schema includes a Budget Request issue type, the full issue-type system is not yet active. Budget Requests today are created and managed through their own dedicated area, not through the general issue tracker.

For Executives

Budget Requests give you a complete record of every proposed budget change across your projects. Before approving, check the project’s current Cost Occurrences to understand how the actual spend compares to the existing budget — the gap tells you whether the request is driven by underestimation, scope change, or genuine overspend.

Caution

Approving a Budget Request updates the Target Value in the linked Budget. This affects any reports or dashboards that use that budget figure. Make sure the approval decision is final before confirming, as the change takes effect immediately.