Calendar Events

A Calendar Event is a discrete meeting, site visit, call, or appointment that appears on the GreenVee calendar. It is independent of the project work plan but can optionally be linked to a Project, Segment, or Contact.

Fields at a glance

Field	What it stores
Type	The kind of event (e.g. VEVENT)
Start / End	When the event begins and ends
Date	The calendar date
Description	Free-text description of the event
Meeting URL	Link to a video call or remote meeting
Address	Physical location (e.g. a site address)
Event notes	Additional notes about the event
Project	Optional link to a GreenVee project
Segment	Optional link to a project segment
Contact	Optional link to a contact person

Attendees

Each Calendar Event can have one or more Attendees — people who are invited to or participating in the event.

Field	What it stores
Email	The attendee’s email address
Participation status	Whether the person has accepted, declined, or not yet responded

Attendees are not required to be GreenVee users. An attendee is identified by email, which means external participants (clients, suppliers, inspectors) can be recorded alongside internal team members.

For Project Managers

Use the participation status field to track who has confirmed attendance before a key site meeting or review. An event where most attendees have not responded is a scheduling risk worth following up on.

Linking a Calendar Event to project work

A Calendar Event is optional in terms of project linkage. When linked, it can point to:

• A Project — placing the event in the context of ongoing work
• A Segment — tying it to a specific phase or area of the project
• A Contact — linking it to a client, supplier, or stakeholder

These links make the event discoverable from the project view, but they do not make the Calendar Event part of the work plan hierarchy. The event remains a calendar object.

Caution

Calendar Event vs Project Event: these are two different objects in GreenVee.

A Project Event (found under Milestones, Gates & Events) is part of the project work plan. It lives inside the project schedule, belongs to the WBS hierarchy, and is used for scheduled project meetings like kick-offs or reviews. It also carries its own event type (Digital or Physical) and its own attendee list, drawn from the project’s members rather than by free-form email — see the Milestones, Gates & Events page for detail.

A Calendar Event is a personal or global calendar item. It may reference a project but is not part of the work plan. It appears on the calendar view regardless of whether it is linked to a project.

If you are scheduling a project milestone meeting that should appear on the work plan, use a Project Event. If you are recording a client call, site visit, or any meeting that lives on the calendar rather than the work plan, use a Calendar Event.

Related pages

• Milestones, Gates & Events — Project Events on the work plan
• Bookings — reserving people and equipment for site visits